The waste transferee acknowledges the transfer document
Waste transferee’s obligations regarding transfer documents:
- Sign the transfer document when receiving the waste
- Confirm the amount of waste
- Store documents for at least three years.
The weight of the waste can be specified in the transfer document if it is not clear until in the weighing by the receiving facility.
In addition, it may be necessary in some cases to revise the information in the transfer document on the treatment method of waste.
Other revisions may also be made, but any changes to the transfer document must nevertheless be traceable. If it is noticed during transport or reception that, for example, the list-of-waste entry or amount of waste must be corrected for a justified reason, the change in the information must be clearly marked.
The change must be communicated to the waste holder. The holder is ultimately responsible for ensuring that the information in the transfer document is correct.
FAQs
We have compiled answers to questions from waste transferees below.
If you cannot find an answer to your question, or if you otherwise need additional information about the SIIRTO register or obligations related to the use of the transfer document, please contact us. The SIIRTO register support email helps you: siirtorekisteri-tuki@syke.fi
Can a paper transfer document be used?
The law allows the use of a paper transfer document if there are no conditions for drawing up an electronic document. Such situations may include non-functional electronic systems and emergency or exceptional situations.
In addition, small-scale activities, where waste transported away is rarely generated, can be an exception. It is therefore possible to use a paper transfer document if the procurement of an electronic transfer document service would result in unreasonable costs in relation to the transport volume.
In such a case, all parties to the transfer must process the transfer document in paper form. Data on these transfer documents must also be entered in the SIIRTO register.
How is the electronic transfer document signed?
The parties to the waste transfer (holder, carrier, transferee) must sign the electronic transfer document by electronic signature, electronic stamp or other reliable electronic authentication method.
Does the amount of waste need to be weighed?
The transfer document must include as detailed information as possible on the amount of waste before the transfer begins. The information can be specified further after weighing at the reception of waste.
Data submitted to the SIIRTO register shall always be based on measuring. The amount of waste must be marked primarily in tonnes (t), but kilograms (kg) can also be used for a small lot. If the weight is not known, the quantity can be marked as volume (m3).
How is the waste treatment method entered in the transfer document?
The waste treatment method is entered in the transfer document using the codes “Recovery measures” and “Final treatment measures” contained in appendices 1 and 2 of the Waste Decree (978/2021) and by describing the treatment in free form.
The waste holder (or the carrier in household pickup) shall enter in the transfer document the best information on the treatment method before the start of transport. The transferee can update the data when the final treatment method is confirmed. The change shall be traceable and information on the change shall be communicated to the waste holder.
How is it ensured that the data will not be transferred to the SIIRTO register twice?
The submission of information to the SIIRTO register is the responsibility of the waste holder or the carrier. The recipient of the waste must not submit the information to the register unless specifically agreed with the waste holder or the carrier.
As a rule, the data in the transfer document are only transferred to the register from the original system in which the transfer document was drawn up. This prevents multiple submissions of the same data.
For more information about the SIIRTO register and how to use it, see:
How long must the transfer documents be kept?
The waste transferee is obliged to keep the transfer document or a copy of it for three years from the end of the shipment. The SIIRTO register is not enough to be a repository because the register does not contain all the information in the transfer document, such as signatures.
The holder or transferee of the waste may also agree on the storage of the transfer documents, for example with the transport company.
If the company’s records referred to in section 118 of the Waste Act are based on transfer documents, the transfer documents must be kept for at least 6 years.